We use outlook 2010 in this example the same applies to all versions of Microsoft outlook
The following article provides step-by-step instructions for automatically setting up Microsoft Office Outlook 2010 to connect to your email address.
Open Microsoft Office Outlook 2010. If you have just installed Outlook 2010 it will show in your Start Menu. Click Start Menu > All Programs > Microsoft Office > Microsoft Office Outlook 2010.
If this is the first time you have run Outlook 2010 then it will show you the Startup wizard. Click Next
Outlook will then ask you if you want to configure an email account. Select Yes and click Next.
If no window appears then click the File menu and click Add Account.
Select E-mail Account and enter the following.
Click on Finish (If all stages are ticked)